Software+Notes


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1. Software Types** Database used to store and retrieve information (eg MS Access) Spreadsheet is used to store data in tables and carry out calculations (eg MS Excel) Wordprocessor is used to edit and format text documents (eg. MS Word) Desktop Publishing is used to arrange text and images for print based documents such as posters and flyers (eg MS Publisher) Graphics packages are used to create and edit bitmap and vector image files(eg Photoshop) Computer Aided Design is used to create line based vector frawings for 2D and 3D drawings. (Autocad) Communications is sending and receiving messages from 1 computer to another and includes E-mail and IM. Presentation graphics is making a screen based multimedia slideshow (Keynote, PowerPoint) Webdesign is used to make html based webpages and sites that can be viewed using a browser


 * 2. Integrated packages (eg MS Office) Advatnages:**
 * Cheaper than buying software individually
 * Different programs integrate with each other
 * Save time installing them together rather than 1 by 1


 * 3. Off the shelf software Advantages**
 * Cheaper than specially designed (bespoke/ tailor made) software
 * Do not have to wait for tailor made software to be written

4. Hardware needs to be compatible with software

5.
 * Setup files - OS
 * Letter - wordprocessing
 * Send bills - Email/ WP
 * Accounts - spreadsheet
 * Addresses - Database
 * Appoinments - Database/PIM
 * Diary - PIM/Calendar
 * E-mails - Email/ Webmail
 * Train staff - Slideshow

Do not use TM names


 * 6. OS Tasks**
 * Manage files and folders
 * Control hardware
 * Run applications
 * Security
 * Multi -user
 * Multi tasking
 * Manage RAM

8. Utility software helps computer to run better (eg defrg, Anti virus)
 * 7. Graphical User Interface**
 * Windows
 * Icons
 * Menus
 * Pointers


 * 9. GUI Advantages**
 * Easy for non experts to use with little training
 * Saves time compared with entering text commands
 * Disadvantages**
 * GUI uses more system resources (RAM) than command line
 * command line offers more control over the computer for experts